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APPROVED
Chilmark Planning Board Subcommittee Meeting
Monday, May 23, 2016
Present: Janet Weidner, Chair, Joan Malkin, Peter Cook, John Eisner
Not Present:
Public: Barbara Armstrong
Staff: Jennifer L. Christy
Meeting called to order at 3:05PM:
- Menemsha Master Plan Planning:
- The Subcommittee reviewed the draft letter submitted by Ms. Weidner.
- Ms. Malkin stated her approval of the letter.
- Mr. Eisner stated his support of the Board of Selectmen’s decision to place the Menemsha projects on hold until the Planning Board has had a chance to contribute their findings regarding changes or improvements to Menemsha to the Board of Selectmen.
- The subcommittee members discussed the prudent next steps recommended for the Planning Board. The members also discussed what other projects may be in the works for the future for Menemsha.
- Mr. Cook suggested that the subcommittee recommend that safety measures still be applied to Menemsha. Discussion occurred. Ms. Weidner suggested that planning recommendations from the Planning Board to the Board of Selectmen should be encapsulated in a larger initiative and noted that the plan is to have a hearing on traffic in the fall of 2016.
- The subcommittee discussed the draft letter.
- The subcommittee recommended to send a request for the Planning Board to attend the following Board/Committee meeting :
- BOH
- ConComm
- Historical Comm.
- Park & Rec
- Shellfish Adv. Comm.
- Beach Committee
- Harbor Advisory Committee
- Dukes County Fisherman’s Association
- The subcommittee recommended to invite to a meeting of the subcommittee together the:
- Harbormaster
- Shellfish Constable
- The subcommittee recommended to invite to a meeting of the subcommittee together the:
- Disaster Preparedness Committee
- TriTown Ambulance Dept.
- Fire Department
- The subcommittee recommended to invite individually to a subcommittee meeting:
- The subcommittee discussed an email to the other Boards/Committees and business owners. Ms. Weidner suggested she would draft the different type letters that will be sent the Board/Committees, business owners, lot & homeowners in Menemsha village, Coast Guard.
- Ms. Malkin suggested the remaining townspeople be informed of the progress of the planning work through the newspaper Town columns. Mr. Eisner suggested that the use of the Town column may be a good vehicle but suggested the columnists be given a clear statement and that the column direct readers to the town website.
- Mr. Cook inquired whether Menemsha residents in the village, nearer the docks, should have a priority, in terms of input, over Menemsha residents that are farther away from the center of the village. It was discussed that a meeting that involves townspeople would have to be held in a larger area.
- The subcommittee suggested an invitation to the business and home owners and townspeople would be issued later but that the subcommittee suggests that all three groups will be informed by the town columns and the website.
- The final decision was made to put information in the town columns for business and home owners and other Board/Committees. The Menemsha Water Co. and the Coast Guard will be communicated with separately at a later date. Mr. Cook suggested visiting the Coast Guard to ascertain if there is a point person that may give input to the process over a length of time.
- Ms. Malkin offered to write a message that may be placed in the town columns.
- Ms. Weidner informed Ms. Christy that the Board of Selectmen suggested, at their meeting on the 17th of May, that the “summer” meeting of the Board of Selectmen, usually held on the first Tuesday of August (August 2, 2016), be a forum for the Menemsha Planning process with the Planning Board in attendance jointly. Ms. Weidner noted that Mr. Carroll stated he would be in contact with Ms. Christy to arrange this time.
- Ms. Malkin suggested that she would begin organization of major ideas/solutions using an index card
- Minutes of May 9, 2016 were reviewed. Mr. Cook made a motion to approve the minutes as written. Mr. Eisner seconded the motion. All ayes.
- Meeting adjourned at 4:31PM.
Minutes respectfully submitted by Jennifer L. Christy
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